SECURITY AND TRUST
Your name is on every return. Here's exactly how Kairos handles client data.
Everything a CPA should know before trusting software with client documents, in plain language. If something here doesn't answer your question, email us and a founder will.
Our promises, at a glance.
Never used to train AI
Client documents are used only to read and enter your data. They are never used to train any AI model.
Encrypted in transit
Anything Kairos sends for AI reading travels over an encrypted (TLS) connection.
AI processing in the United States
AI reading happens in the U.S., under a data processing agreement, and the provider keeps it only for a limited time before deleting it.
No central copy
Selah Systems doesn't keep a central copy of your clients' data.
Kairos never files
It does the typing. Every return passes through your team's review before anything is filed.
Demos use sample data
We show Kairos on demo clients by default. Bring your own documents only when you're ready.
HOW DATA MOVES
Where your clients' documents go, step by step.
We'd rather tell you exactly what happens than make a promise that sounds better than the truth.
- 1
You drop documents in
On your firm's computer, the way you already work. No portal, nothing to upload to a website.
- 2
Pages are sent for AI reading
Over an encrypted connection. During the beta they pass through our U.S. server, which doesn't store them, to an AI model in the U.S. covered by a data processing agreement. Not used for training. Deleted after a limited period.
- 3
Kairos types it into your tax software
The values are entered into the client's return in your tax software, on your computer.
- 4
Your team reviews
You come back to a return ready for review. The judgment, and the filing, stay with you.
IT CHECKS ITS OWN WORK
Every entry read back. Every number on the record.
It checks its own entries
After typing, Kairos reads each value back off the screen to confirm it landed in the right field. A field that doesn't match what was typed is flagged, not trusted.
A record of where every number went
For each client, Kairos keeps a record of which document box went to which field, what was read back, and what your team decided. You can print it.
YOUR TEAM STAYS IN CONTROL
Built never to guess.
When a value is unclear, Kairos doesn't fill it in. It flags it for your review, with the source, so questionable values reach your reviewers instead of your clients.
COMPLIANCE
Built around the rules you already answer to.
IRC §7216
Kairos is designed to support your obligations around the use and disclosure of taxpayer information.
Written Information Security Plan
Selah Systems maintains a WISP aligned with IRS Publication 4557 and the FTC Safeguards Rule.
Common questions
Do client documents leave my computer?
Briefly, yes. Kairos runs on your firm's computer, but to read a document it sends the pages over an encrypted connection to an AI model in the United States. During the beta, the pages pass through our U.S. server on the way, and that server doesn't store them. That provider is covered by a data processing agreement, keeps the data only for a limited period before deleting it, and never uses it to train any model.
Is my clients' data used to train AI?
No. Client documents are used only to read and enter your data. They are never used to train any AI model, ours or anyone else's.
Does Selah Systems keep a copy of my clients' data?
No. Selah Systems doesn't keep a central copy of your clients' data.
Does Kairos file returns?
No. Kairos does the typing and stops there. Every return comes back to your team ready for review, and filing is always your firm's decision.
What happens when Kairos isn't sure about a value?
It doesn't guess. Anything illegible, ambiguous, or that doesn't add up is flagged for your review with the source, instead of being filled in.
How does Kairos fit with IRC §7216?
Kairos is designed to support your §7216 obligations, and Selah Systems maintains a Written Information Security Plan aligned with IRS Publication 4557 and the FTC Safeguards Rule. We're happy to walk your firm through either on a call.
Do I have to use real client data in a demo?
No. Demos run on sample data by default. Bring your own documents only when you're ready.
Which tax software does Kairos work with?
Intuit ProSeries and Drake Tax.
Bring us your hardest questions.
Security, accuracy, how it fits your workflow. Ask on a 30 minute call, or email arri@selahsystems.ai or evan@selahsystems.ai.